Privacy Policy

1. Who we are

This website, womenshealth2040.org, is operated by Julia Persson, based in Denmark, as part of the Women's Health 2040 initiative developed in partnership with the Copenhagen Institute for Futures Studies (CIFS).

Julia Persson is the data controller responsible for the processing of personal data through this website.

2. What data we collect

We aim to collect as little personal data as possible. Here is what we may process:

• Contact information — if you email us at hello@womenshealth2040.org, we receive your email address and message content. If you express interest in becoming an Ambassador or Partner Organisation, we process the information you provide to evaluate and manage participation in the WH2040 network.
• Charter chat messages — questions you type into the Charter AI assistant are sent to our server to generate a response. These messages are not stored after the session ends.
• Technical data — our hosting provider (Vercel) may automatically collect standard server logs including IP addresses, browser type, and referring pages for security and performance purposes.

3. Legal basis for processing

We process your data based on:

• Consent — when you use the Charter AI assistant, you consent to your messages being processed to generate a response.
• Legitimate interest — when responding to enquiries you send us via email, and when maintaining the security and availability of our website.

4. How we use your data

• To respond to enquiries you send us via email.
• To provide the Charter AI chat feature — messages are forwarded to OpenAI for processing and are not retained by us.
• To evaluate and manage Ambassador and Partner Organisation participation.
• To maintain the security and availability of our website.

5. Cookies

We use only essential cookies required for the website to function. We do not use analytics, advertising, or third-party tracking cookies. For full details, see our Cookie Policy.

6. Third-party services

• Vercel — hosts this website. Privacy policy
• OpenAI — powers the Charter AI assistant. Chat messages are processed via their API. Privacy policy
• Vimeo — hosts our launch event video. The embedded player may set cookies when you interact with the video. Privacy policy

7. Data retention

We do not maintain a user database on this website. Email correspondence is retained only as long as necessary to respond to your enquiry. Charter chat messages are not stored after your browser session ends.

8. Your rights

Under the EU General Data Protection Regulation (GDPR) and applicable Danish and Nordic data protection laws, you have the right to:

• Access any personal data we hold about you.
• Request correction or deletion of your data.
• Request portability of your data.
• Object to or restrict processing of your data.
• Withdraw consent at any time, where processing is based on consent.
• Lodge a complaint with the Danish Data Protection Agency (Datatilsynet) at datatilsynet.dk.

9. Contact

For any privacy-related questions, please contact us at hello@womenshealth2040.org.

10. Changes to this policy

We may update this policy from time to time. Any changes will be posted on this page with an updated revision date.